Import barcodes from text file

Q: Why do I need this?

A: This can be a primary input mechanism for schools without internet access and/or is a great backup for schools that are having network issues.

File import

Get Started

Let's start with the basics and say your school suddenly is no longer connected to the internet and you have a line of kids starring at you. No problem just open up a new text file.
 
1. Launch a program to record your barcode numbers into:
On the Mac find and open "TextEdit" 
For the PC open "NotePad" usually found in
Start >> Accessories >> NotePad
 
2. Save the file with todays date.
 
3. Start scanning into the document, remembering to save occasionally. 
 
The text file should look like this:
------------------------------
10001
10002
10003
10004
10005
------------------------------
 
Notice that there is one barcode number on each line.
 
4. After you are done scanning, save and close the file.
 
5. Now once you are back at a location with internet access you can upload this file.
 
6. Go to "Import Barcodes" 
 
7. Select the Scan Date*
*Please note that if you are using the notifications option, it will only send notifications if todays date is the same as your input scan date. For example if today is Wednesday and you are importing Monday's scans it will NOT send out notifications to the parents but it will record those trips.
 
8 Make sure both the "Use Motorolla CS3070 import layout" and "Use Motorolla CS3070 are UNCHECKED." If you are curious what these are see below. 
 
7. Click the "Choose File" button and locate the file and click open.
 
8. Now click the blue "Upload File" button. The system will now upload and process each barcode. You will get a success or error message for each barcode submitted.
 
if you get all errors make sure you have saved the file as "TEXT" that is very important.
 
 
 

What is the Motorolla CS3070?

 
 
The Motorolla CS3070 is a Bluetooth enabled self contained scanner that can be paired with a PC and used like a USB wired scanner or it can store the barcodes to it's own text file. Properly configured, it maintains the date and time of each scan as well. While much more expensive than an generic hand held USB scanner it is a perfect solution for those that just want to do the tracking and or do not have easily available wifi access. 
 

Advanced Options

If you are using the Motorolla CS 3000 or 3070 you have additional options noted by the check boxes.
 

"Use Motorolla CS3070 Import layout"
When uploading a file from the CS3070 it's important to check this box so that the application know where to look for the barcode number

 
This is an example of the CS3070 layout
------------------------------------------
05/06/12,11:02:21,01,303
05/06/12,11:26:20,01,137
05/06/12,11:29:08,01,301
05/06/12,11:29:14,01,302
05/06/12,11:32:11,01,317
------------------------------------------
 
Notice there are four data columns on each line separated by a comma.
The first is the Date, followed by the Time, check digit, then the Barcode number.
So you can see if we did not tell the application we were using this layout it would try to find a match for barcode number "05/06/12,11:02:21,01,303."
 
 
"Use Motorolla CS3070 date"
 
If you have updated your CS3070 for the current date and time and maintained power by regularly charging you can use this option as well. When this is checked it will override the "Scan Date" you input. This is a great solution for those doing periodic programs to store multiple days and then upload them all as one file.

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